Board of directors election Process

We want your candidate recommendations!

Pursuant to Article 5, Section 4 of our Bylaws, we are providing notice that the elections for the Board of Directors for the Phoenix Illini Club are forthcoming.   All positions are currently available for election. The Board of Directors include the following positions, along with their responsibilities:
 

President: The President will perform duties that generally pertain to the office of President, including any duties specified herein. The President will preside at all meetings of the Club and will be Chairperson of the Board of Directors and an ex-officio member of every committee. The President is responsible for preparing and submitting the annual report sent by the UIAA accurately within the prescribed time period, although duties can be reasonably delegated.
 

Secretary: The Secretary will maintain minutes of all Club and Board of Directors meetings. Such minutes will be captured during meetings and will be distributed to all Board members for their review within 10 days. Each Board meeting will begin with a review of the prior minutes, along with approval after any modifications, if necessary, are made.
 

Treasurer: The Treasurer will supervise all receipts and expenditures and financial arrangements for all meetings, programs, and events. The Treasurer is responsible for the internal controls of the Club and will make recommendations to the Board accordingly. 
 

VP – Events: The VP of Events has primary responsibility for the coordination of events, including but not limited to game-watches, happy hours, cultural events, networking, etc.
 

VP – Communications: The VP of Communications is responsible for maintaining the website,sending newsletters, and posting to social media. 
 

NOMINATION PROCESS:

You are free to nominate yourself, or nominate someone else whom you think would help our Club grow and prosper.  You must be an active (dues paid) member.  If you are nominating someone, provide the person's name and email address.  Nominate via email to the club at info@phoenixillini.org.  In your reply, please clearly indicate:
1) Yes - I nominate myself for the Board, and

2) Yes or No - I also nominate myself for President.

(Except for President, the Board assigns its other member responsibilities after the election.)

Also in your reply, please provide some brief information about yourself (or other nominee) that can be shared with the voting members, for example:
1. Your background and interests (e.g. Alumnus?, student background & interests, current interests, achievements, etc.)
2. Your vision for the future of the Phoenix Illini Club
3. How you can help as a Board member.

We will circulate the names of the potential candidates, along with their candidate statement, before the election with information about the voting process.
 

VOTING PROCESS:

Members will receive an emailed ballot FROM the Phoenix Illini Club TO their email addressed registered with the Club.  This registerd address is where Club Newsletter (e-blasts) are received.  The ballots should be completed and returned via REPLY to the emailed ballot - this insures that the ballot is sent from a registered member email address, as required.

If you have any questions regarding the election process, please contact us directly at info@phoenixillini.org

Thank YOU for your help and consideration.